In today’s digital-first world, streamlining business workflows is more important than ever. One of the most critical components of modern operations is the ability to sign, send, and manage documents securely online. That’s where the 5 best electronic signature software options come into play. From small startups to large enterprises, businesses are turning to e-signature solutions to accelerate contract turnaround times, reduce paperwork, and maintain compliance with legal standards.
Whether you’re looking to close deals faster, onboard new employees remotely, or simplify internal approvals, electronic signature software offers a scalable solution tailored to your business needs. In this article, we explore the top tools, their key features, benefits, and how to choose the best one for your organization.
Why Use Electronic Signature Software?
Electronic signature software is a digital tool that allows individuals and businesses to sign documents online without printing, scanning, or mailing them. These platforms provide legally binding e-signatures and often come with additional features like automated workflows, cloud storage, and integrations with popular business tools.
Benefits of using electronic signature software:
- Time-saving: Sign and send documents within minutes
- Legally binding: Meets global compliance standards (eIDAS, ESIGN, UETA)
- Cost-effective: Eliminates printing and courier expenses
- Eco-friendly: Reduces paper waste and carbon footprint
- Convenient: Access from any device, anywhere
What to Look For in E-Signature Software
Choosing the right e-signature software involves more than just selecting the most popular name. Here are essential features to consider:
| Feature | Description |
| Legal Compliance | Must adhere to regional regulations (e.g., GDPR, eIDAS, ESIGN) |
| Security | Offers encryption, audit trails, and access control |
| User Experience | Easy-to-use interface and intuitive document signing |
| Integration | Compatible with tools like Google Workspace, Salesforce, etc. |
| Mobile Support | Allows signing via smartphones or tablets |
| Automation | Includes workflows, templates, reminders |
| Cloud Storage | Secure cloud-based document storage |
Top 5 Best Electronic Signature Software
Below are the most trusted and powerful electronic signature solutions you can rely on in 2025.
1. DocuSign
Overview: One of the pioneers in the e-signature space, DocuSign is known for its robust security, global compliance, and seamless integration.
Key Features:
- Secure digital signature
- Extensive integrations (Salesforce, Google Workspace, Microsoft 365)
- Mobile signing
- Audit trails
Best For: Enterprises, legal, and HR departments.
2. Adobe Acrobat Sign
Overview: Part of the Adobe family, Acrobat Sign offers advanced digital signature capabilities integrated with Adobe PDF tools.
Key Features:
- Adobe Creative Cloud integration
- Cloud-based document management
- Reusable templates
- Global compliance certifications
Best For: Creative professionals, agencies, legal teams.
3. SignNow
Overview: A budget-friendly option that doesn’t sacrifice features, SignNow is ideal for small to medium-sized businesses.
Key Features:
- Custom workflows
- In-person signing
- Multi-language support
- Template creation
Best For: SMEs, educational institutions, and nonprofits.
4. GetAccept
Overview: More than just an e-signature tool, GetAccept is a full-fledged sales enablement platform that combines document tracking, live chat, video, and e-signature into one solution.
Key Features:
- Smart proposal and quote management
- Built-in live chat and video integration
- Advanced analytics
- CRM integrations (HubSpot, Salesforce, Pipedrive)
Best For: Sales teams, marketing professionals, and growth-oriented businesses.
5. HelloSign (Dropbox Sign)
Overview: Now part of Dropbox, HelloSign is known for its clean interface, simple UX, and native Dropbox integration.
Key Features:
- Easy Dropbox and Google Drive integration
- Bulk send feature
- Signer authentication
- Mobile app
Best For: Startups, freelancers, and remote teams.
Feature Comparison Table
| Software | Free Plan | Best For | Integrations | Unique Features |
| GetAccept | No | Sales & Marketing | Salesforce, HubSpot, Pipedrive | Built-in video, chat, mutual action plans |
| Adobe Acrobat Sign | No | Legal, Agencies | Adobe, Microsoft | Deep PDF editing and document tools |
| SignNow | Yes | Small businesses | Dropbox, G Suite, Office 365 | Offline signing, API for developers |
| DocuSign | yes | Enterprises | Salesforce, Microsoft, Google | Real-time tracking, secure audit trail |
| HelloSign | Yes | Freelancers, Startups | Dropbox, Google Drive, Slack | Minimal UI, custom branding |
Use Cases: Where Is It Used?
1. Sales Departments
Close deals faster with digital proposals and legally binding signatures.
2. Human Resources
Manage onboarding documents, contracts, NDAs, and leave applications.
3. Legal Teams
Ensure compliance with jurisdictional regulations using secure and traceable signatures.
4. Real Estate
Sign leasing agreements, disclosures, and purchase contracts remotely.
5. Finance
Authorize budgets, loans, and tax documents quickly and securely.
How to Choose the Best E-Signature Software for Your Business
When deciding which solution to adopt, consider:
- Volume of Documents: If you’re signing dozens daily, automation and bulk features are key.
- Integration Needs: Match the platform with your current CRM or productivity suite.
- Team Size: Scalable pricing is important for growing teams.
- Security Requirements: Look for end-to-end encryption and compliance with industry standards.
- User Training: Choose an intuitive platform that reduces the need for training.
Final Thoughts
Selecting the right e-signature solution can dramatically increase your organization’s efficiency, security, and professionalism. The 5 best electronic signature software solutions we explored—DocuSign, Adobe Acrobat Sign, SignNow, GetAccept, and HelloSign—offer a diverse range of features for different use cases and business sizes.
Whether you’re closing sales, onboarding employees, or finalizing contracts remotely, these tools offer the legal, secure, and time-saving capabilities you need in 2025.
With GetAccept, for example, you’re not just getting an electronic signature tool—you’re empowering your sales team with a complete engagement platform designed to win more deals.